Event Registration - The University of Texas at Dallas

The UT Dallas Police welcomes submissions for events from University departments and registered campus organizations. The submission of this form will enable us to assist you in making your event a success! Use this form to make requests for parking needs, unlocks, lockups, guards, and police officers to work your event.

The University of Texas at Dallas
Special Event Overtime General Order

Procedure

Please check and acknowledge each statement below.

	The sponsoring organization or office should complete an Event Registration Form on the UT Dallas Police website, https://www.utdallas.edu/police/eventform.html (this page)
	If the sponsor believes that security or police services are needed for the event, such should be noted on the Event Request Form.
	Police personnel utilized for special events will be overtime assignments unless determined otherwise by the Chief of Police. The sponsoring organization or office will be charged for this service unless determined otherwise by the Chief of Police.
	The average rate of pay for police officers is the running average of overtime which is approximately $45 per hour. The average overtime rate for PSO guards is $25 an hour. If a supervisor is required due to the nature of the event, the rate is higher.
	To ensure officer or guard scheduling, requests should be made at least ten (10) business days in advance. Requests received less than 10 business days in advance of the event may not be filled due to insufficient officer availability. If the lack of officers creates a critical security issue, it may impact the scheduling of the event.
	All Event Registration Forms are reviewed for security needs. If an event is registered where no security or police services are requested, but the police department believes, based on the nature or size of the event, that security or police services are essential to the safety of those attending, the Chief of Police may make the determination that security and/or police personnel are required. The sponsoring office or organization would be responsible for payment of services.

In order to submit a Special Event Form you must agree to the above procedures.

Event Registration
Event Start Date:
Event Start Time:

Event End Date:
Event End Time:

Event Title:	(required field)
Event Type:
Event Location:	(required field)
Sponsor / Organization:
Detailed Event Description:

Event Contact Name:
Event Contact Title:
Event Contact Phone:
Event Contact E-Mail:

Estimated Attendance:
Admission Fee?	Yes No
Open to the public?	Yes No

Are Police Officers Needed?	Yes No
Why Are Officers Needed? (specific duties)
How Many Police?
When are Police Needed?	(Start and end times)
Are Guards Needed?	Yes No
Why Are Guards Needed? (specific duties)
How Many Guards?
When are Guards Needed?	(Start and end times)
Please Note: The average rate of overtime pay for police officers is $45 per hour. The average rate of overtime pay for guards is $25 per hour. If a supervisor is required due to the nature of the event, the rate is higher. These estimates should be used when deciding to hire an officer of guard for your event. There is no way to obtain an exact charge for services before an event. An invoice with the correct and final charge for services will be sent to the sponsoring oragnization or office after the event.
Are EMTs Needed?	Yes No (no additional charge)
Why Are EMTs Needed? (specific duties)
How Many EMTs?
When are EMTs Needed?	(Start and end times)
University Emergency Medical Response provides EMT-B personnel for university events free of cost. Having EMTs stationed will decrease response time to any emergencies and increase overall health safety at your event. For more information regarding UEMR, visit www.utdallas.edu/police/uemr.html.
UT Dallas cost center:	(required field)
Notice for groups/organizations hiring Officers/Guards for security of event: Officers and Guards will be required to arrive 30 minutes prior to the event start time and stay for the duration of the event. Officer/Guard departure may be extended beyond event end time if the nature or size of the event poses a security risk to event attendees.
Special Parking Requests:
Parking lot requests, parking passes, and Comet Cab reservations are handled by the Parking Department which is separate from the Police Department. For questions regarding usage of lots, guest passes, and Comet Cabs, please contact 972-883-7777. Notice for groups/organizations requesting the reservation of parking spaces or lots: The Police Department typically reserves parking spaces the night before an event since lots fill up quickly during the day. If you are requesting the reservation of parking spaces or lots, we recommend hiring a Guard to monitor the reserved area. Unless a Guard is hired, we cannot guarantee that the parking spaces will be available by the time your event begins.
Additional Comments:

Name of Speaker: (if applicable)
Lockup/Unlock Requests: (Include room numbers and times.)
Has this event been advertised to the public?	Yes No
Is this expected to be controversial or feature a high-profile/VIP speaker?	Yes No
Will alcohol be served?	Yes No
Will money be collected?	Yes No
Event Approval:	Please include name, title, and phone number of the Supervisor or University official approving this event.

Your Name:
Your Title:
Your Phone Number:
Your E-Mail:	A copy of the e-mail sent to the police department will also be sent to this address.
Mail Station:

Event Registration Form

Procedure